[Michlib-l] Position Available for Full-time Administrative Assistant

[Rebecca Higgerson]

*Position Available*

*Full-time Administrative Assistant*

*Brandon Township Public Library*



Hours: Full-time

Salary Range: $16.00-$19.12



Grade: 5

Benefits: Health, Dental, Vision, Life Insurance; Retirement



*Job Summary*



Serve as a member of the management team under the general supervision of
the library director. Perform duties related to: secretarial
responsibilities, library finances, personnel policies and concerns, and
facilities oversight and support.



*Responsibilities*



1.     Provide confidential secretarial services to the Director and
Library Board of Trustees

2.     Maintain library administrative and personnel files

3.     Manage accounts receivable, accounts payable, and library payroll

4.     Maintain financial records according to state and federal standards
by working with the accountant, township treasurer, auditor, and Director

5.     Act as benefits administrator of library’s health and life
insurances, as well as retirement benefits

6.     Coordinate and distribute monthly Library Board meeting packets

7.     Attend monthly Library Board meetings to take notes for Director

8.     Assist with preparation of annual budget

9.     Arrange travel accommodations for employees attending conferences

10.  Maintain inventory and purchase of:

a. maintenance supplies

b. first aid kit and supplies

c. janitorial supplies

d. office supplies for all departments

11.  Control building access by distribution of keys, programming of
security system access codes, and keeping up-to-date security records

12.  Schedule and work with outside contractors performing preventive
maintenance, equipment repairs, improvements, lawn maintenance, and snow
removal, etc.

13.  Manage and oversee all public utility usages, billing rates, and
contract costs

14.  As required, submit drinking water samples as required to the Oakland
County Health Department

15.  Monitor security and fire alarm systems by serving as on-call 24 hour
liaison to alarm company

16.  Maintain and update departmental emergency information binders

17.  Purchase supplies, fill, and maintain water softener system

18.  Other duties as assigned



*Qualifications*



   1. Bachelor’s Degree at minimum
   2. Minimum of two (2) years in an administrative position
   3. Proficiency in personal computers and Microsoft Office applications
   4. Basic understanding of work hazards, safety procedures, and public
   safety matters
   5. Ability to analyze complex problems and develop reasonable solutions
   6. Must possess a valid Michigan State driver’s license



*Requirements*



*Mental Requirements *

   1. Absolute dedication to integrity and confidentiality
   2. Strong oral and written communication skills
   3. Strong organizational talent
   4. Creative problem-solving ability
   5. Ability to work cooperatively with other departments within the
   organization
   6. Ability to establish and maintain satisfactory working relationship
   with other community officials and the public
   7. Demonstrate creativity, flexibility, and a positive attitude
   8. Poise in a busy setting serving patrons and staff with high
   expectations
   9. Ability to project a professional demeanor with behavior and attire

*Physical Requirements*

1.   Standing or sitting for periods of time

2.   Lifting, pushing, pulling or carrying objects weighing up to 50 pounds

3.   Walking, bending, stooping, crouching, reaching

4.   Seeing, keyboarding, using the telephone



*Department Affiliation/Supervisor*



Reports to the Library Director







*Dates:*   Deadline for submission is Friday, December 29, 2017.



*Apply To:*    Rebecca Higgerson, Director

                   Brandon Township Public Library

Electronic submissions: rhiggerson at brandonlibrary.org

Subject line: Administrative Assistant

Please submit a cover letter and resume.





*Rebecca Higgerson*

Director

Brandon Twp Public Library

304 South Street

Ortonville MI 48462

248-627-1474

248-627-9880 (fax)



*“We enhance and strengthen community by providing open access to
educational information, recreational materials, and programs that enrich
lives and promote lifelong learning.”*
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