[Michlib-l] Business Office Manager posting

[Lisa Hoenig]

Due to retirement, the Ypsilanti District Library has an exciting opportunity available - we're looking for a Full-Time Business Office Manager.  Applications are welcomed at the address below, or can be sent to my email.

Lisa


Lisa Hoenig, Director
Ypsilanti District Library
5577 Whittaker Road
Ypsilanti, MI  48197

(734) 879-1300
www.ypsilibrary.org<http://www.ypsilibrary.org/>

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Job Posting: Business Office Manager (Full Time/40 hours per week, Non-Union)



The Ypsilanti District Library seeks an experienced, organized and dependable person who excels in financial and human resources management to join our team.


Nature of Work/Responsibilities: Under the supervision of the Library Director, the Business Office Manager coordinates a variety of administrative, financial, human resources, and clerical tasks to support the library administration.  This position is responsible for maintaining library administrative files and records, including payroll/personnel, financial, and benefits.  Duties include:

*        With library accountant, manages accounts payable, helps prepare monthly financial statements, and assists with annual audit
*        Handles library banking activities including maintenance of all bank accounts and preparation of deposits
*        Maintains records for all revenues collected; tracks all petty cash and credit card transactions
*        Reviews and evaluates insurance renewals and handles insurance claims
*        Maintains library personnel records according to legal requirements
*        Completes necessary paperwork for employee hires and terminations
*        Compiles payroll, including reporting hours worked by each employee every two week period
*        Maintains personnel database, including benefit accruals, and provides staff current, accurate balances
*        Complies with legal requirements for administration of human resources and keeps abreast of changes
*        Handles unemployment claims, short-term disability claims and COBRA requests for benefits
*        Serves as liaison between benefit providers and YDL employees
*        Assembles and distributes the monthly Library Board packet and posts meeting notices
*        Attends monthly Library Board meetings and records Board minutes
*        Other duties as assigned


Qualifications and Necessary Knowledge, Skills, and Abilities:
*        Degree in business, finance, accounting, or human resources or certificate in bookkeeping or comparable experience
*        Minimum of five years successful related work experience, non-profit or governmental background desired
*        Accuracy and skill in word processing, arithmetic, English grammar and spelling
*        Proficient in Windows, Adobe Acrobat, MS Word, Excel, and Filemaker and quickly learns new software
*        Ability to establish and maintain effective working relationships with staff and supervisor
*        Demonstrated ability to work independently, organize work, and set priorities
*        Knowledge of general office procedures, library principles, and general records management
*        Ability to communicate effectively both orally and in writing with public and staff, including the ability to explain benefit and employment concepts in basic terms
*        Ability to maintain confidentiality of library records, personnel and administrative matters
*        Ability to work on multiple tasks simultaneously while maintaining accuracy and meeting deadlines
*        Positive public service attitude

Salary/ Benefits:        $48,000-58,000 commensurate with qualifications and experience. YDL offers a comprehensive benefits package including generous paid time off, 12 paid holidays, family health/vision/dental insurance, and contribution to a MERS retirement plan.

To apply, send resume, cover letter, and completed application form (available online at www.ypsilibrary.org<http://www.ypsilibrary.org>) by Wednesday, April 11 to:  lisa at ypsilibrary.org<mailto:lisa at ypsilibrary.org> or Human Resources, Ypsilanti District Library, 5577 Whittaker Road, Ypsilanti, Michigan 48197.  Desired start date:  May 28, 2018.

Ypsilanti District Library is an equal opportunity employer.

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