[Michlib-l] Employment Opportunity: Administrative Assistant (West Bloomfield Library)

[Jeff Crocker]

POSITION: Administrative Assistant. Part Time (21 hours per week)

QUALIFICATIONS: Associate’s Degree in finance or accounting (preferred),
with additional training in administrative, clerical and financial
operations. Minimum of two years’ administrative work experience.
Demonstrated competence in the use of Microsoft Office products, especially
Excel and Word. Ability to work independently and assume responsibility.
Absolute dedication to integrity and confidentiality. Excellent
organizational skills. Strong oral and written communication skills.
Ability to establish and maintain effective working relationships with
staff, supervisors, Library Board, and vendors. High standard of work, with
goal of “zero errors.”

KEY RESPONSIBILITIES: Provides support to the Finance Manager, including
but not limited to accounts payable check filing and disbursement; purchase
order processing and disbursement; and backup for payroll submission.
Maintains personnel records, including completion of necessary paperwork
for new hires and terminations; and generates various monthly staff list
updates. Coordinates the assembly of monthly Board packets for distribution
prior to the meetings, handles Board meeting follow-up correspondence; and
sets up meeting room requirements for monthly Board meetings. Responsible
for office supply ordering, maintenance of office equipment; and bulk
mailings within the administrative office. Serves as the official
paper/digital record keeper for library administration, including
implementation and maintenance of records retention schedule for library,
vendor and contract files. Processes donations, gifts, and memorials
including annual Endowment Fund mailing. Prepares bank deposits for
circulation fines/fees and print/copy receipts. Maintains key inventory and
employee locker records. Manages conference and meeting room reservations.
Supervises arrangements and assists with library receptions, public
meetings, special staff meetings, and library-sponsored meetings. Prepares
and updates various procedure manuals. Other duties as assigned. See:
http://www.westbloomfieldlibrary.org/aboutus/employment.php for additional
information regarding qualifications, responsibilities, and the application
form.

SALARY RANGE: $17.91 - $21.39 per hour depending on qualifications

BENEFITS: Voluntary deferred compensation plan; Employee Assistance
Plan; pro-rated vacation; holiday; personal and sick leave.

DEADLINE: Friday, February 25, 2022

START DATE: April 1, 2022

APPLICATION: Cover letter, resume, online application form, and three
professional work-related references submitted online at
http://www.westbloomfieldlibrary.org/aboutus/employment.php


Jeff Crocker
Main Library Branch Manager

-- 
West Bloomfield Township Public Library <https://www.wblib.org/>
4600 
Walnut Lake Road 
<https://maps.google.com/maps?q=West+Bloomfield+Township+Public+Library,+Walnut+Lake+Road,+West+Bloomfield+Township,+MI&hl=en&sll=45.00109,-86.270553&sspn=11.046023,23.269043&oq=west+bloomfield+towns&hq=West+Bloomfield+Township+Public+Library,&hnear=Walnut+Lake+Rd,+West+Bloomfield+Township,+Michigan&t=m&cid=10135584653127091883&z=16&iwloc=A>
West Bloomfield, MI 48323 
<https://maps.google.com/maps?q=West+Bloomfield+Township+Public+Library,+Walnut+Lake+Road,+West+Bloomfield+Township,+MI&hl=en&sll=45.00109,-86.270553&sspn=11.046023,23.269043&oq=west+bloomfield+towns&hq=West+Bloomfield+Township+Public+Library,&hnear=Walnut+Lake+Rd,+West+Bloomfield+Township,+Michigan&t=m&cid=10135584653127091883&z=16&iwloc=A>
Main Phone: (248) 682-2120
Branch Phone: (248) 363-4022

 
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This message is intended only for the individuals to whom it is addressed. 
 Please note that it is strictly prohibited to disseminate, distribute or 
copy this information without expressed written permission. West Bloomfield 
Township Public Library does not guarantee that the integrity of this 
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