[Michlib-l] Full Time Finance Coordinator/Bookkeeper
Andrea Aragona
aragonaa at btpl.org
Mon Apr 25 17:01:38 EDT 2016
[Description: Description: logo 2009]
Employment Opportunity - Finance Coordinator/Bookkeeper
The Bloomfield Township Public Library is looking for an experienced and detail-oriented Finance Coordinator committed to high quality library service to join our team. The Library serves a community of 41,070 people and has a $6.9 million annual operating budget. There is strong community support for the Library and the collections, services and programs it offers. The successful candidate will have a strong commitment to provide quality public service and the desire to work in a collaborative, team environment.
Position Title: Finance Coordinator
Department: Administration, reporting to Library Director
Hours: Full-time-37.5 hours. Must be flexible to address workload and attend occasional evening meetings of the Library Board of Trustees.
Wages & Salary range $43,388 - $58,988.
Benefits Benefits include paid leave time such as vacation, sick, holiday and emergency time. Health insurance, dental/optical insurance, term life and disability income insurance provided. Eligible for deferred compensation and other voluntary benefits. Opportunity to participate in professional development.
Minimum Requirements: Bachelor's degree in accounting and one to three years' experience as a full charge bookkeeper. Knowledge of and experience working with Excel, Word, Outlook and Sage accounting software. Excellent interpersonal and public relations skills to work effectively with Trustees, library staff, vendors and others in a team environment. Strong organizational skills and ability to work well independently. Flexible with schedule. Ability to lift, push, and/or pull at least 20 pounds. Ability to visually review materials and discern voice and audible tones.
Desirable: Experience in fund and governmental accounting. Experience using inventory software. Supervisory experience.
Responsibilities: Provides positive, professional service to the public and administrative support to the Library Director and Library Board of Trustees. Accounts for all library receivables, payables, investments, operating budget and gift fund. Reports revenues and expenditures, asset and liabilities to the Library Director and Trustees. Develops the annual Library budget with the Library Director and Trustees. Prepares payroll and maintains employee benefit sheets and information and assists staff with benefit questions. Prepares and records statistics and other reports as requested. Maintains fixed assets inventory. Supervises part-time Clerical Assistant.
Application, accounting skills test, resume & cover letter extended to: Monday, May 16, 2016
To: Careers
Bloomfield Township Public Library
1099 Lone Pine Road, Bloomfield Township, MI 48302
248.642.5800 Email: careers at btpl.org<mailto:careers at btpl.org>
Employment application available at www.btpl.org<http://www.btpl.org>
Accounting skills test available at Welcome Desk and must be completed at the Bloomfield Township Public Library.
Finance Coordinator
TYPICAL WORK WEEK'S TASKS
A typical work week for the Finance Coordinator may include:
* reconcile cash register reports with deposits prepared daily
* oversee accounts payable/receivable Sage 50 database
* review and print checks for invoices
* research unpaid or overpaid invoices
* reconcile bank statements for funds
* input daily revenue amounts by specific revenue line item
* maintain general ledger
* update vendor files (add vendors, change addresses)
* carry out Board's investment policy, as delegated by Library Director, by contacting area banks for current investment rates and best terms and act as liaison with investment firms
* record employee benefit time records
* verify time sheets to prepare payroll, calling supervisors for information as needed
* deliver payroll to Township Accounting Department for processing
* take check to post office to maintain postal bulk mail and return mail accounts
* generate monthly payables report and explain significant items for Library Director's report to Board of Trustees
* prepare monthly financial reports for Board meeting.
* prepare monthly reports of utility use
* assist Library Director in preparation of annual budget and budget documents
* functions as alternating "Senior in Charge" of building
* act as liaison with township accounting staff
* act as liaison with auditors
* take deposits to area banks
* submit building insurance claims
* update fixed asset inventory
* issue reimbursements from petty cash fund and keep petty cash balance up-to-date
* schedule Clerical Assistant to assist Finance Coordinator, Director's Secretary and Welcome Desk
* run and distribute mail as needed
Andrea Aragona
Bloomfield Township Public Library
248-642-5800 x 113
It's not what you gather, but what you scatter that tells what kind of life you have lived.
-Helen Walton
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