[Michlib-l] [FWD: SmartProcure FOIA Request - Vicksburg District Library] -- Are any of you getting these FOIA requests?

[Melissa Malcolm]

Hi Eric--

This went around several years ago, and this was attorney Dick Butler's
advice:   "Do you use POs?  if not, then I think you can deny on grounds
that the requested record does not exist.  If you do have some POs but are
not kept in the requested electronic format, then I still think you can
deny on grounds that the requested record does not exist. "   There was a
denial form in our FOIA policy that he advised us to  use.  We did, and the
company left us alone.

melissa

On Tue, Jul 17, 2018 at 1:13 PM, ehansen--- via Michlib-l <
michlib-l at mcls.org> wrote:

> Hello all,
> Have any of you received these FOIA requests from SmartProcure? I'm going
> to contact my lawyer, but I'm curious how other libraries are responding to
> this.
>
> Thank you.
>
> *Eric Hansen*
> Director
> Vicksburg District Library
> EHansen at VicksburgLibrary.org
> 269-649-1648
>
>
>
> -------- Original Message --------
> Subject: SmartProcure FOIA Request - Vicksburg District Library
> From: xgrant at smartprocure.com
> Date: Mon, July 16, 2018 4:58 pm
> To: ehansen at vicksburglibrary.org
>
> Dear Eric or Custodian of Public Records,
>
> SmartProcure is submitting a FOIA request to the Vicksburg District
> Library for any and all purchasing records from 2013-01-01 (yyyy-mm-dd) to
> current. The request is limited to readily available records without
> physically copying, scanning or printing paper documents*.* Any editable
> electronic document is acceptable.
> The specific information requested from your record keeping system is:
> 1. Purchase order number. If purchase orders are not used a comparable
> substitute is acceptable, i.e., invoice, encumbrance, or check number
> 2. Purchase date
> 3. Line item details (Detailed description of the purchase)
> 4. Line item quantity
> 5. Line item price
> 6. Vendor ID number, name, address, contact person and their email address
>
> If you would like to let me know what type of financial software you use,
> I may have report samples that help to determine how, or if, you are able
> to respond.
>
> Please email the information or use the following web link. There is no
> file size limitation:
> http://upload.smartprocure.com/?st=MI&org=VicksburgDistrictLibrary
>
> If this request was misrouted, please forward to the correct contact
> person and reply to this communication with the appropriate contact
> information.
>
> If you have any questions, please feel free to respond to this email or I
> can be reached at the phone number below in my signature.
>
> Regards,
>
> *Xavier Grant*
> Data Acquisition Specialist
>
> Direct: *954-420-9900 ext:605*
> <xgrant at smartprocure.us>Email: xgrant at smartprocure.com
>
>
> _______________________________________________
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> Michlib-l at mcls.org
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>
>


-- 
Melissa A. Malcolm
Library Director
Lapeer District Library
201 Village West Dr S
Lapeer, MI 48446
melissa at lib.lapeer.org
www.library.lapeer.org
810.664.9521 <callto:810.664.9521> ext. 3113
"If liberty and justice mean anything, then access means everything." --
Charles Ogletree
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