[Michlib-l] Vacation Policy Requests (received policies for those who are interested)

[Amber Hughey]

Here are the different personnel policies I received (with a focus on vacation/sick days):

Here are the Crawford County Library policies for those topics.
Vacation time:
Salaried and full-time employees shall earn vacation days (1 day = 8 hours
on a monthly, prorated basis in accordance, beginning after the first
anniversary of employment, with the following schedule:
One (1) year through four (4) years full time of service 10 days
Five (5) years or more of full time of service 15 days
Part-time employees shall earn vacation days (1 day = 8 hours) on an
accrual basis of one vacation day per 208 hours worked beginning after the
first anniversary of employment.
Employees are expected to use their earned vacation days. Employees will
not be allowed to "carry over" vacation days to the next year. Holidays
are not counted against vacation leave, and additional time will be
available without pay at the discretion of the Library Director if
requested by Staff. If the Library Director requests additional vacation
time, it is the responsibility of the Library Board of Trustees to approve
the request.
All employees must submit for approval in writing to the Library Director
(in the case of the Director to the Library Board) requests for vacation
time.
Employees shall be entitled to take their vacation leave when they request
except in the case of conflict which would create a staffing problem at
the Library. In the event of a conflict, approval of requests will be
based on Staff seniority and past patterns of vacation leave time.
Upon termination of employment, regardless of reason, there will be NO
payment to the employee for unused paid vacation days.
Contract employees are except from this policy. Full time employees having
served 10 years or more of service at the time of the adoption of the
latest policy amendment will retain 20 days vacation annually as
previously allowed.
Personal days:
All full time and salaried personnel may take up to six (6) paid personal
days per each employee's anniversary date, unless otherwise stipulated in
a signed contract agreement. These days are for the purposes of personal
illness, family illness, doctor and dentist appointments, and/or funeral
attendance. These are to be used as needed and will not be carried over to
another year. If an employee exceeds the six (6) personal days, that
employee will need to use vacation time or accept a reduction in pay.
Lunch breaks:
1. The lunch breaks will be scheduled so that they will coordinate with
their fellow workers. Both salaried and full-time employees are entitled
to a one-hour, unpaid break for lunch.
2. All employees will receive two 15-minute paid breaks throughout the
day. An employee working a four (4) hour scheduled day will receive a
15-minute break. These breaks are not cumulative and should be taken when
time allows so that it does not affect the service provided to the public.
Any exceptions are up to the discretion of the administrative staff.
3. It is the responsibility of the employee to coordinate breaks with
their fellow workers.
4. Breaks not used on the day they are earned are forfeited.
5. Meals must be consumed out of public view.
Holiday pay:
1. Salaried and full-time hourly employees, beginning with date of hire,
are eligible for holiday pay. Part-time employees are not eligible for
holiday pay. However; hourly employees may make up lost time due to
holiday closings or unscheduled emergency closings. These hours are to be
made up in the same pay period in which the holiday or emergency closing
falls. As the employee will most likely be the third or additional person
working that shift, it is expected that they will have duties as assigned
by administrative staff, where applicable.
2. Eligible employees shall be granted holiday pay for those holidays
established by Library Hours and Special Closings (Policy No. 407).
3. Holidays occurring during an employee's vacation or sick leave shall
not be charged against such vacation or sick leave time.
4. Holiday pay shall not be in excess of a normally scheduled forty (40)
hour week or result in excess of a forty (40) hour work week.
Library Hours and Special Closings [Policy No. 407, referenced above]:
1. It is the Library's Board of Trustees and the Director's/Librarian's
responsibility to provide quality service on as many days as possible
within budgetary limits.
2. Library hours will be set in accordance with Library of Michigan
standards as will best serve the community and as funds are available.
3. Library hours will be posted in a manner visible to the public during
open and closed times.
4. The Library (including Frederic) will close on the following holidays
each year:
-New Year's Day January 1st
-President's Day Third Monday in February
-Good Friday Friday before Easter; close at 4 pm
-Memorial Day Last Monday in May
-Independence Day July 4th
-Au Sable Canoe Race Last Saturday in July
-Labor Day First Monday in September
-Thanksgiving Day Fourth Thursday in November
-Day after Thanksgiving Day Friday after 4th Thursday in November
-Christmas Eve Day December 24th
-Christmas Day December 25th
-New Year's Eve Day December 31st; close 4 pm
5. Should a holiday fall on Sunday, then Monday or the first day of the
work week shall be celebrated in lieu of such a holiday.
6. Additional closing days throughout the year may take place at the
request of the Director and with the approval of the Library Board.
7. in the event of an emergency situation wherein no employee is available
to work and no substitute is available, or in case of inclement weather,
or a facility emergency, the Library may be closed by action of the
Director. In the absence of a Director, the following, in order named)
shall be able to authorize library closings; Interim Library Director,
Administrative Assistant, Library Board President, Library Board Vice
President, Library Board Secretary, Library Board Financial Officer, or
Library Board Trustee.

https://www.ioscoarenaclibrary.org/index_htm_files/Personnel%20Policy%20Manual%202017.pdf

Other policies I referenced:

Thomas Township Library
 For a professional librarian: 96 hours after 1 year, 126 (I believe) after 2 years
 Full time staff receive 36 hours of PTO after 6 months

Millington Arbela District Library
80 hours after 1 year
1 sick day per month for full time, part time earn 4 hours per month

Bullard Sanford Memorial Library
120 hours after 1 year 

I hope this helps you!

Thanks,

Amber L Hughey, MLIS
Director
Bridgeport Public Library


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