[Michlib-l] Question about handling money

Dorothy Hull Library dimondalelibrary at gmail.com
Thu Dec 19 10:45:23 EST 2019

I'd also suggest that you should see if your auditors have ever issued a
finding on this topic. We are a very small library and while our auditors
routinely recommend we use a cash register for cash control we don't have
one or any plan to get one. The auditors make clear it is a suggestion, not
a critical  finding, and we have the same exchange every year.

Ann Sanders

Dorothy Hull Library
Windsor Charter Township
405 W Jefferson
Dimondale MI 48821

dimondalelibrary at gmail.com


On Thu, Dec 19, 2019 at 10:38 AM Steven Kish via Michlib-l <
michlib-l at mcls.org> wrote:

> I am trying to understand what the actual issue is here. Is it loss
> prevention? (If so, is there an actual history of loss here?)  Do you keep
> a ledger of monies received vs forgiven? Or is it that those in charge of
> collecting funds are arbitrarily forgiving debt?
> I can't really speak to best practices from my library, but in my previous
> career I managed a bank and you can feel free to email me if you need some
> advice on putting cash controls in place. I agree that whatever solution
> you come to shouldn't impact your patrons.
> Steven Kish
> On Thu, Dec 19, 2019 at 10:07 AM Anita Chouinard via Michlib-l <
> michlib-l at mcls.org> wrote:
>> Hi All,
>> Recently it has come up that the same staff receiving payments for fines
>> and fees shouldn't be the same staff who can also forgive those same fines
>> and fees. In our library it is all centralized at our Circ desk, and our
>> Circ staff deals with all monetary transactions. It has never been an issue
>> before, but now our Business Manager thinks it could become one for our
>> auditors. I feel it would be a major inconvenience to our patrons if we
>> have to find another staff person to witness the transaction everytime we
>> forgive a fine. Looking for feedback to see what other libraries do.
>> Thank you,
>> Anita Chouinard
>> Circulation Coordinator
>> Traverse Area District Library
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>> Michlib-l at mcls.org
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> --
> *Steven Kish*
> *Reference LibrarianLawrence Technological University Library21000 West
> Ten Mile RoadSouthfield, MI, 48075-1058(248) 204-3000*
> *skish at ltu.edu <skish at ltu.edu>*
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