[Michlib-l] Digitizing office records

[Gallo, Biz (MDE)]

Hi Julie,

Michigan's Records Management Service<https://www.michigan.gov/dtmb/services/recordsmanagement> provides expertise and assistance to state and local government agencies with managing records and information in the most effective, cost efficient, and legally compliant manner, including providing digitization services.

Depending on the reason for digitization (whether as a replacement of the original or simply to improve access to the information) there are some additional considerations in order to comply with the Records Reproduction Act<http://legislature.mi.gov/doc.aspx?mcl-24-401> to ensure that records are available for FOIA purposes.

Here are some additional resources regarding records management from the state to help determine whether and for how long documents should be kept:

  *   DTMB – Record Retention and Disposal FAQ<https://www.michigan.gov/dtmb/-/media/Project/Websites/dtmb/Services/Records-management/rms_gsfaq.pdf?rev=cf973f68abf7430c947bec88194ebc4d>
  *   DTMB – General Schedules for local government<https://www.michigan.gov/dtmb/services/recordsmanagement/schedules/GSLocal>
  *   DTMB Michigan’s Records Management Services<https://www.michigan.gov/dtmb/services/recordsmanagement>
  *   DTMB Records Management Guidance (standards)<https://www.michigan.gov/dtmb/services/recordsmanagement/guidance>

The research and resources above are for informational purposes only and not for the purpose of providing legal advice. You should contact your attorney to obtain advice with respect to any particular issue or problem. The Library of Michigan cannot endorse specific vendors or brands. Libraries should contact vendors and other experts for advice and to ensure that their choice reflects the unique needs of that library.



Biz Gallo

Statewide Digitization Initiatives Coordinator

Library of Michigan, 702 W. Kalamazoo, Lansing, MI 48915
GalloB at michigan.gov<mailto:GalloB at michigan.gov> | 517-335-1402

she/her/hers


Discover digital collections from cultural institutions throughout the state at Michigan Memories<https://michmemories.org/>!


Find out more about preserving Michigan's digital cultural heritage through Michigan Digital Preservation Network<http://mipres.org/>!

________________________________
From: Michlib-l <michlib-l-bounces at mcls.org> on behalf of Teresa Chase via Michlib-l <michlib-l at mcls.org>
Sent: Thursday, June 2, 2022 10:52 AM
To: Library Director <director at leelanautownshiplibrary.org>
Cc: Michlib-l <Michlib-l at mcls.org>
Subject: Re: [Michlib-l] Digitizing office records


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Kent Record Management Inc.
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On Thu, Jun 2, 2022 at 10:44 AM Library Director via Michlib-l <michlib-l at mcls.org<mailto:michlib-l at mcls.org>> wrote:
Hello,
I have had an inquiry from our township office about digitizing records.

Does anyone have experience with and/or can recommend a company that will come in to help organize and digitize many years worth of office records?

Thank you!
Julie

--
Julie Preneta, Director
Leelanau Township Library
119 E Nagonaba Street, PO Box 235
Northport, MI 49670
231-386-5131
www.leelanautownshiplibrary.org<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.leelanautownshiplibrary.org%2F&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=yTqru2iFNSImk0nNOuRceWi6woU%2Bb7twXMNfqOi72bo%3D&reserved=0>


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--
Teresa Chase
Business Manager
Lapeer District Library
201 Village West Dr. S.
Lapeer, MI 48446
tchase at lib.lapeer.org<mailto:tchase at lib.lapeer.org>
www.library.lapeer.org<https://gcc02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.library.lapeer.org%2F&data=05%7C01%7Cgallob%40michigan.gov%7Cbe1b4e351b7d410c702708da44a85472%7Cd5fb7087377742ad966a892ef47225d1%7C0%7C0%7C637897787011905100%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=P6NtByDnKMaQd7Pz0m22f6a3KAbs2wAflunGiST7ngQ%3D&reserved=0>
(810) 664-9521 ext. 3111

"Libraries are sacred time machines where knowledge flows and magic is eternal." ~Mari Barnes
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